From admission to defending your thesis

The information provided here addresses PhD students enrolled at the University of Skövde. PhD students who are enrolled at other universities are advised to follow the rules for PhD studies which apply there.

 

 

Entry requirements and admission

Entry requirements and admission

In order to become a PhD student you need to meet the entry requirements for PhD studies and have an employment at the University of Skövde or financing through a salary from another employer. Admission and employment at the university are parallel processes.

The University of Skövde offers four alternatives:

1. Employment: University of Skövde, PhD student employment or lecturer

    Admission: University of Skövde

2. Employment: University of Skövde, PhD student employment or lecturer

    Admission: Other university

3. Employment: Other employer (eg, private sector)

    Admission: University of Skövde

Informatics

PhD students in Informatics are admitted to the University of Skövde. PhD students in other subject areas are admitted to other universities while conducting their research at the University of Skövde.

Entry requirements

Admission to the PhD programme in informatics is specified by Skövde University's admissions regulations (see link under "Documents", only in Swedish). To be admitted as a PhD student in informatics you need

  • to be employed at the University or have funding through a salary from another employer
  • to have the ability to complete the program and
  • to meet the following entry requirements

You meet the general entry requirements if you

  • have been awarded a degree at advanced level (master's) or
  • have ben awarded at least 240 credits of which at least 60 credits are at advanced level or
  • in any other way, in Sweden or abroad, have acquired principally the equivalent knowledge.

You meet the specific entry requirements if you

  • have completed academic courses of at least 60 credits, including independent thesis writing of at least 15 credits at advanced level, within the field Informatics, applicable areas of a similar kind or other fields which are judged as directly relevant for the licentiate or PhD thesis.
  • have English language competence equivalent to English 6/English B (see below).

English language requirements

  • The basic English language requirement is at least English 6/English B, or an equivalent.
  • Applicants with an academic degree from a Nordic higher education institution are assessed to meet the English language requirement.
  • Students who have studied at the university level may be exempt from submitting formal test evidence of their English abilities (TOEFL, IELTS, Cambridge). For a list of exemptions, please click here.
  • All other applicants must demonstrate their English abilities through an internationally recognised English test (TOEFL, IELTS, Cambridge).
    For accepted language tests and minimum results required, please click here.

Funding

Funding

Find out more about how to fund your PhD training at the University of Skövde

Employment

PhD studies at the University of Skövde are funded, as a rule, by a PhD student employment which is a temporary employment until the PhD degree is taken, but no longer than 5 years. The position comprises at least 80 % PhD studies and up to 20% departmental duties like teaching and administrative tasks. The salary for PhD students with a PhD student employment follows a wage ladder, which means that there is no individual salary negotiation.

Even lecturers (Swedish: adjunkter) have the opportunity to participate in a PhD programme as part of their skills development. However, the University of Skövde offers no scholarships or study grants.

PhD students with positions in the private sector

PhD students with a position in the private sector (Swedish: industridoktorand), receive their funding by their employer while being enrolled at the University of Skövde.

Portalen

General syllabus and individual study plans

General syllabus and study plans

PhD studies are planned and followed up by means of a general and individual study plan

General syllabus

The general syllabus ("Allmän studieplan") provides information on goals, structure and content, eligibility and examination for the PhD programme in informatics.

Individual study plan

PhD students draw up an individual study plan together with their supervisor in order to structure and follow up the PhD studies. The first individual study plan has to be completed within three months after the admission and reviewed periodically, at least once a year. PhD students should meet their advisory committee (“handledargrupp”) and the director of PhD studies (“studierektor”) at least once a year with the aim of following up the progress and planning the future work.

Studieplan

Doctoral supervision

Doctoral supervision

As a PhD student, you will be assigned a supervisor who is responsible for guiding your studies.

PhD studies are conducted under the guidance of a main supervisor ("huvudhandledare"), together with any primary supervisor ("primärhandledare") and one or more co-supervisors. The supervisors form an advisory committee ("handledargrupp") and meet regularly. Advisory committee meetings are aimed at reviewing the PhD student's completed work and planning future work. All meetings are documented by updating the individual study plan.

The main supervisor

  • has overall responsibility for the supervision, planning and completion of the dissertation project
  • takes the initiative to complete the individual study plan in consultation with the PhD student within three months after the admission
  • is responsible that the individual study plan and the general syllabus are followed, both in terms of courses and thesis work
  • is responsible to report all examinations, course credits, the student's activity and funding to the University administration (see Reporting activity and courses)
  • is responsible to register the PhD student at the beginning of each semester (see Reporting activity and courses)

The primary supervisor

  • is in charge of the practical implementation of the supervision
  • schedules and documents regular meetings with the advisory group ("handledargrupp")
  • in case the PhD student is affiliated to an external organisation or company, ensures that regular meetings between supervisors, the PhD student and mentor (or equivalent) are held and documented
  • follows up the supervision in consultation with the PhD student

If no primary supervisor is appointed, the main supervisor may assume the role of a primary supervisor.

The co-supervisor

  • assists the PhD student during his/her training, for example through expertise in the student's research area or by supporting empirical studies and experiments

For more information on responsibilities of supervisors and the practicalities of supervision see Guidelines for supervision (under "Further resources").

Training for PhD supervisors

University of Skövde offers training courses for supervisiors. Click here to find out more.

Supervision

Registering and reporting in Ladok

Registering and reporting in Ladok

Information and results of your PhD training are recorded in Ladok (the Swedish system for study administration within higher education). When PhD students are admitted to PhD studies they are registered in Ladok. During the PhD training, the main or primary supervisor is responsible for reporting the PhD student’s present level of academic achievement such as degree of activity and course results.

PhD course credits

After completion of a PhD course, the results must be reported to the university administration for registration Ladok.

Compulsory courses

The examiner is responsible for reporting course credits for compulsory courses to the degree evaluation officers (see "contact"). The main supervisor does not have to approve the registration since these courses are regulated in the general syllabus.

Optional courses

  1. The examiner fills out a course certificate and distributes it to all PhD students who passed (download under "Further resources").
  2. The PhD student fills out form 4:5 (download under "Further resources"), attaches the course certificate and gives it to the main supervisor.
  3. The main supervisor approves and signs the form and sends it together with the course certificate to the degree officers (see "contact" on the right side of this page).
  4. The degree officers register the course in Ladok and files the cource certificate as permanent evidence that the PhD student passed the course.

Credit transfer

PhD students may also apply for a credit transfer ("tillgodoräknande") of courses attended outside the PhD programme if they are relevant to the individual study plan. These can include courses on advanced/master's level or PhD courses from other universities. Please notice: courses that are demanded in the entry requirements of the PhD programme may not be counted.

Type of funding and degree of activity

The main supervisor is responsible for reporting the PhD student’s degree of activity, type of funding and completed level of PhD studies at the end of each semester. The research officer will contact the main supervisor for obtaining information.

Requesting a certificte of registration or Ladok transcript

You can request a certificate of registration or a Ladok transcript by contacting one of our degree officers (see "Contact"). It is not possible to order certificates or transcripts from other universities. You must contact the respective university and request the documents there.

Further resources

Form for registration of course credits - En 4:5

Send to

Högskolan i Skövde
Examen
Box 408
541 28 Skövde

Word template: PhD course certificate

Contact

Compulsory seminars

Compulsory seminars

During their training, PhD students present their thesis work in three public seminars.

Research proposal and planning seminar

After approximately a quarter of the training period, PhD students must write a research proposal which will be presented and discussed at a public seminar.

1. The research proposal contains:

  • problem definition
  • clarification of the purpose and goals
  • background and significance of research
  • methodology and research plan
  • expected results

2. Appoint a discussion leader (senior researcher outside the supervisory group)

3. Send the research proposal (a PDF-file), the name of the discussion leader and date and time at least two weeks before the seminar to:

styrgrupp.forskarutbildning.it@his.se
forskarhandledare.informationsteknologi@his.se
doktorand.informationsteknologi@his.se

4. Document the comments and statements by using the minutes template (see under "Further resources") and attach it to the individual study plan.

5. After successfully completing the seminar:

The main supervisor certifies that his/her PhD student can be moved up the wage ladder (Click here for instructions)

Publish the research proposal as a report in DiVA:

  • Log into DiVA and choose to create an entry under the publication type "Report". Register relevant information by following these instructions: https://www.his.se/en/Intranet/Content/Research/Library/DiVA/
  • In the field "Note" (not "Internal note"), enter one of the following: research/thesis proposal, PhD programme, the University of Skövde

Thesis proposal and halftime seminar

After about half of the training period, a longer thesis proposal is presented and discussed at a public seminar. The seminar will be held when the main structure and content of the PhD thesis is well planned and documented.

1. The thesis proposal contains

  • achieved research results
  • published material and planned manuscript
  • draft of the thesis introductory chapter
  • commenced analysis and planning of the remaining work

2. Appoint a discussion leader (senior researcher, not affiliated with the University of Skövde)

3. Send the thesis proposal (a PDF-file), the name of the discussion leader, date and time at least two weeks before the seminar to:

styrgrupp.forskarutbildning.it@his.se
forskarhandledare.informationsteknologi@his.se
doktorand.informationsteknologi@his.se

4. Document the comments and statements by using the minutes template (see under "Further resources") and attach it to the individual study plan.

5. After successfully completing the seminar:

The main supervisor certifies that his/her PhD student can be moved up the wage ladder (Click here for instructions)

Publish the research proposal as a report in DiVA:

  • Log into DiVA and choose to create an entry under the publication type "Report".
  • Register relevant information by following these instructions: https://www.his.se/en/Intranet/Content/Research/Library/DiVA/
  • In the field "Note" (not "Internal note"), enter one of the following: research/thesis proposal, PhD programme, the University of Skövde

Thesis manuscript and final seminar

At least three months before the public defence or licentiate seminar, a preliminary version of the thesis will be previewed and subsequently discussed at a public seminar.

1. Contact the University Library (isbn@his.se) in order to receive a current list of the University's dissertation series which needs to be included in the thesis template.

2. Appoint an external reviewer (at least docent/associate professor, not affiliated with the University of Skövde)

3. The main supervisor checks the thesis manuscript for plagiarism (must be done before the final seminar)

4. Send the thesis manuscript (a PDF-file), the name of the external reviewer, date and time at least two weeks before the seminar to:

styrgrupp.forskarutbildning.it@his.se
forskarhandledare.informationsteknologi@his.se
doktorand.informationsteknologi@his.se

5. Document the comments and statements by using the minutes template (see under "Further resources") and attach it to the individual study plan.

seminars

Licentiate seminar

Licentiate seminar

The Swedish Licentiate degree is an independent degree of at least 120 credits or a preliminary stage towards a PhD degree and normally requires two years of study.

Licentiate seminar application

Licentiate theses are to be defended at a public seminar. The licentiate seminar application should be prepared in advance, no later than 2 months or more before the desired examination date.

For details about the application process and the licentiate thesis defence, see "Further resources".

Nailing and publication in DiVA

Your thesis has to be published at least three weeks before the licentiate seminar. The purpose is to give the general public the opportunity to read your thesis in advance and be able to ask questions during the seminar.

The printed thesis should be available at least three weeks prior to the licentiate seminar. The research officer at the department of academic affairs and student support is responsible for distributing your thesis within and outside the University.

The thesis should also be published electronically in the University's publication database DiVA at least three weeks before the licentiate seminar. For detailed information, please read the "instructions on the preparation and distribution of licentiate and doctoral theses" and read more at "Publication in DiVA" (see link under "Further resources")

Nailing ceremony in the University Library

The traditional nailing is an academic ritual in connection with the presentation of a PhD or licentiate thesis and is not mandatory. PhD students can nail their thesis on a board at the library entrance at least three weeks before the licentiate seminar. Nail, rope, hammer and a copy of your thesis are available at the library for this purpose. The thesis can remain on the board after your licantiate seminar. It is possible to organise a reception in connection with the nailing ceremony. To announce your nailing ceremony, please contact our research officer (under "Contact").

https://flic.kr/p/2zZxog

PhD thesis defence

PhD thesis defence

A successful completion of doctoral studies leads to a PhD degree - the highest degree awarded in Sweden - and typically requires four years of full-time study or the equivalent of 240 credits.

Thesis defence application

In order to receive a PhD degree, you must have a PhD thesis of at least 120 credits approved.The PhD thesis must be defended orally and in public. The public defence application should be prepared in advance, no later than 4 months or more before the desired examination date. For details about the application process and the public defence, see "Further resources".

Nailing and publication in DiVA

Your thesis has to be published at least three weeks before the public defence. The purpose is to give the general public the opportunity to read your thesis in advance and be able to ask questions during the public defence.

The printed thesis should be available at least three weeks prior to the public defence. The research officer at the department of academic affairs and student support is responsible for distributing your thesis within and outside the University.

The thesis should also be published electronically in the University's publication database DiVA at least three weeks before the public defence. For detailed information, please read the "instructions on the preparation and distribution of licentiate and doctoral theses" and read more at "Publication in DiVA" (see link under "Further resources")

Nailing ceremony in the University Library

The traditional nailing is an academic ritual in connection with the presentation of a PhD or licentiate thesis and is not mandatory. PhD students can nail their thesis on a board at the library entrance at least three weeks before the defence date. Nail, rope, hammer and a copy of your thesis are available at the library for this purpose. The thesis can remain on the board after your public defence. It is possible to organise a reception in connection with the nailing ceremony. To announce your nailing ceremony, please contact our research officer (under "Contact").

Lagerkrans