FAQ for newly admitted international students

Frequently Asked Questions

• I am admitted to the University of Skövde, where can I find my admission letter?

  Your official admission letter/Acceptance letter is called Notification of selection results and is posted in your account at Universityadmissions.se after an admissions selection. You should receive a notification by email as soon the admissions results are published. You can always check your results by logging into your account at Universityadmissions.se.

  Your Notification of selection results is available online as a printable pdf file on My pages at UniversityAdmissions.se; no hard copy is sent by regular mail. You can reach the letter by logging in to your account.

  This is an official document that states which courses/programmes you have been admitted to. This document should be used whenever you need to present an official copy of your selection results (e.g. when applying for a residence permit or D-visa).

  You can also find your Swedish student identity number printed on your Notification of Selection Results, called "Personal code no". The number looks like this: YYYYMMDD-LNNN (e.g. 19950205-T436).

  Read about more about the Notification of selection results (external link).

• What the university recommend the students to do after being admitted?

  It is important you apply for accommodation and apply for residence permit if you are a fee-paying student as soon as possible. You need pay the first instalment of your tuition fee before you can apply for a residence permit. Residence permit applications require various time-consuming assessments. By paying the first instalment of the tuition fee as early as possible, you can accelerate the process of submitting your residence permit application.

• Where can I find my tuition fee invoice?

  The University of Skövde uses an invoice management system called “Ladok for students”. Admitted students who are required to pay tuition fees will receive an email notification with instructions within two weeks after the selection results are published. This email is sent from no-reply@ladok.se and is automatically generated. Please do not reply. If you do not receive the email notification, visit www.student.ladok.se for payment instructions. Please note that you cannot pay until the invoice is shown as available in “Ladok for students”.

  

  To log in to the website for the first time, please use your UniversityAdmissions.se account. Ensure that your email address at www.universityadmissions.se is accurate and your own personal email address.

• What happens if I don’t pay the tuition fee for the first installment?

  The first installment of the tuition fee must be paid by the date stated on the invoice, otherwise your study place will be cancelled.

  The Swedish Migration Agency will not consider your application for residence permit before the tuition fee is paid. Therefore, we highly recommend that you pay as soon as possible.

  The processing time could be shorter if everything required from the start is provided in the early stages.

• Can I split the payment into smaller instalments?

  The payment of the first instalment of the tuition fee cannot be split into smaller instalments according to the Swedish regulations. The entire tuition fee of the first instalment must be paid by the deadline stated on the invoice.

• I need a contact person when applying for residence permit?

  The information regarding a contact person is optional. If you still want to state a contact person, please use:

  Admission Office
  admission@his.se
  +46 (0)500 44 80 00

• When should I arrive?

  We expect you to participate in the International Introduction which starts on Wednesday 10 January.

• What is the last day for registration?

  The spring semester officially starts on 15 January 2024. The registration for international students is done in person when you arrive in Skövde between 8 and 12 January 2024.

  If you are not able to arrive in Skövde due to not receiving your residence permit on time, the last day to register and join the programme is Monday 29 January at 10.00. Extensions from this deadline will not be granted.

  Read the information and follow instructions on the registration webpage.

• Can I defer my studies to the next semester?

  Applications for deferment are assessed individually and are usually based on special circumstances that are out of your control which hinder you from beginning your studies, e.g. as illness and parental leave.

  The following reasons are, for example, not valid reasons for deferment:

  • Insufficient economic founds
  • Rejection or delay in D-visa processing
  • Rejection or delay in residence permit processing
  • Not receiving the residence permit card on time
  • Not finding available flights
  • Flight cancellations
  • Campus studies temporarily offered by distance learning

  Deferments are granted for the next time the programme starts. The Bioinformatics Master’s Programme starts only during the spring semesters. Deferment of studies can only be approved if you have paid your tuition fees by the deadline. Note that if you are conditionally accepted and cannot fulfill the entrance requirements before the beginning of the semester, you are not eligible for the deferment of studies.

• Can I keep my University of Skövde – Masters Scholarship if I get a deferment granted?

  The scholarship cannot be deferred. It is only valid for start of studies stated on your decision.

  You will need to reapply for the scholarship again. If you have not been selected for a scholarship the current semester you will need to pay the tuition fee for your first semester.

• I am a tuition-fee paying student, can I apply for a refund if I cannot start my studies as planned?

  You will not be allowed to start your studies after 29 January 2024. If you cannot start your studies by 29 January 2024, please decline your study place on UniversityAdmissions.se and apply for tuition fee refund.

  Note that, according to the Guidelines regarding tuition fees (HS 2022/200), the University charges an administrative fee of 8 000 SEK when tuition fees are refunded. The last day to apply for refund without a special reason (see guidelines) is 4 February, 2024.

• I am a tuition-fee paying student, can I apply for a refund after having started my studies?

  Refund of tuition fees may occur if special reasons exist or if special conditions for refund are met.

  If you are unable to continue with your studies after the start of your programme at the University, you may apply for refund of tuition fee if you have a valid reason according to our Guidelines regarding tuition fees. Decision regarding your request for tuition fee refund are taken through individual assessment of each particular case.

  If your refund is granted after the start of your programme, the University will charge an administrative fee of 8000 SEK.

• I have not yet received any notification from the Migration Agency regarding my residence permit

  If you have not received a positive reply with the decision letter on your residence permit by 29 January, we recommend to apply for tuition fee refund. Please note that, according to the Guidelines regarding tuition fees (HS 2022/200), the University charges an administrative fee of 8 000 SEK when tuition fees are refunded. Before applying for tuition fee refund you must decline your study place at UniversityAdmissions.se. The last day to apply for refund without a special reason (see guidelines) is 4 February, 2024.

• Can the University contact the Migration Agency or the Embassy of Sweden regarding my residence permit application?

  The Migration Agency and the Swedish Embassy work under secrecy policy, which means that no information can be disclosed to third parties (or to the universities). The University of Skövde is therefore not able to contact or affect the embassy about status updates, application for residence permit/D-visa or times for interviews. You will need to do this yourself. All contact with the Migration Agency or the Swedish Embassy needs to be done by the person whose name is on the application for a residence permit/D-visa.

• My residence permit has been granted but I am waiting for my residence permit card?

  It takes about 4 weeks until you receive the residence permit card via post. Please don’t wait for your residence permit card even if you think you have time! Sometime the card cannot be delivered due to unexpected reasons, such as the Embassy closing. Therefore, we strongly recommend you to apply for a D-visa as soon as your residence permit is granted. With a D-visa, you will be able to travel to Sweden without the residence permit card.

  Please contact the local Swedish Embassy for information on how to apply for a D-visa. You will need to submit your "Notification of Selection Results" when you apply for a D-visa at the Embassy. The University will not provide you with any additional document. The Notification of Selection Results is an official document and contains information about start and end dates of the programme you are admitted to, as well as information about the last day you can start your studies. You can download the Notification of Selection Results from your account on UniversityAdmission.se.

• What happens if I cannot get my residence permit in time to begin my studies?

  If it indeed turns out that you will not be able to start your studies due to you haven’t received any notification from the Migration Agency or your residence permit has been rejected, you have the right to apply for tuition fee refund. Note that, according to the Guidelines regarding tuition fees (HS 2022/200), the University charges an administrative fee of 8 000 SEK when tuition fees are refunded. Before applying for tuition fee refund you must decline your study place at UniversityAdmissions.se. The last day to apply for refund without a special reason (see guidelines) is 4 February, 2024.

• When can I get a Swedish personal identity number?

  In order to be registered in the Swedish Population Register you need to notify the Swedish Tax Agency (skatteverket.se) that you are moving to Sweden (skatteverket.se). You do this by visiting one of the service offices. When the Swedish Tax Agency has registered you, you will receive your personal identity number (personnummer).

  To register as living in Sweden and obtain a Swedish personal identity number, please contact The Swedish Tax Agency (Skatteverket).

• More information

  We also recommend you to check FAQ on the Swedish Migration Agency website.